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ERP modules list - ERP software scope details, especially for the manufacturing business.

The following are some key business processes which can be managed using ERP software.

  • In ERP parlance, they are referred as ERP modules.

  • Some of these, or all of these, modules may be applicable in your organization, depending on the business requirements.

  • MIS (Management Information System) reports are shown for each module.
  • This is a general list of major input, output, and reports.

This page discusses the following topics -

ERP Scope, ERP Modules List, ERP Software Scope, Manufacturing Business,  Bill Of Materials, BOM Module, ERP in India, Production, Cost Sheet, Purchase, Sales - Prepared by Jyotindra Zaveri, ERP Consultant.  Contact for ERP Training.

16.          Sales Module. (Shipping).

F. G. inventory (dispatch) and sales accounting. 

16.1.            Masters

16.1.1.               Customer Type Master.

16.1.2.               Customer Master.

16.1.3.               Enquiry type master.

16.1.4.               Delivery mode master.

16.1.5.               Sales coordinator master.

16.2.            Transactions

16.2.1.               Commercial Invoice

16.2.2.               Sales Invoice.  Preparing Challan cum Sales Invoice (CCI)   Tax Invoice (Domestic).  Link to Order Receipt Information (ORI)/Internal ORI (Projection ORI for stocking)   Scrape sales Invoice.   Trading Invoice.  (Optional)   Invoice with zero sales value (free samples).  Complementary.   Purchase return invoice.  (For excisable material returned to supplier).

16.2.3.               Sales Return transaction.  Goods returned from Customer.

16.2.4.               Automatic Inspection Report (QC) for finished goods along with sales invoices (ISO 9000).

16.2.5.               Replacement Challan non-excisable (linked to sales and RGN).

16.3.            Key MIS reports

16.3.1.               Invoice register – Customer details.   Invoice register – Product (item) details.

16.3.2.               RGN (Return Goods Note) register.

16.3.3.               Transfer Invoice register (Optional).

16.3.4.               Trading Invoice register (optional).

16.3.5.               Ledger.  (Debtor Ledger).   Customer ledger.   Age wise outstanding report

phone book, select customer name, phone number, email id.

16.4.            ERP features. 

16.4.1.               Multiple Delivery sales schedule (Sales Order) Report.   Sales invoice link to sales schedule (for OEM).

16.4.2.               Replacement management – linked with inventory and sales accounting.

16.4.3.               Sales Returned Goods Note (RGN) for item received back, link to sales account and excise.

16.4.4.               Sales Invoice Link with sales order (ORI) to ensure accurate and fast billing preparation.

16.4.5.               Automatic posting to Customer Account, Excise Books, VAT / Sales Tax, and Inventory.

16.4.6.               Information about the Contact details such as multiple contact person names, telephone numbers, email id, etc., for Customer.

17.        Sample management module.

17.1.            Master

17.1.1.               Customer master

17.1.2.               Item master

17.2.            Transactions

17.2.1.               Sample received

17.2.2.               Sample sent

17.3.            Key MIS reports:

17.3.1.               Sample received register

17.3.2.               Sample sent register. 

18.        Sub-contractor OUT Module. 

Complete Inventory tracking of sub-contactor inventory fully integrated with creditor accounting.  Outsourcing.  (Also referred as off-loading). 

18.1.            Master

18.1.1.               Sub-contractor or Address Master (for account with inventory location).

18.1.2.               Address Type Master.

18.2.            Transactions

18.2.1.               Job Order (Labor Purchase Order)

18.2.2.               Goods Delivery Note (GDN) – integrated with excise – 57 F4 Challan

18.2.3.               Goods Inward Note (GIN) – Material received back after processing with creditor accounting integration.  QC – accept / reject.

18.2.4.               Special P. O. where the unloading location is direct at the sub-contractor (in ERP the subcontractor factory is also an inventory location).  Automatically ERP will do the GDN along with the GRN entry.  (Optional). 

18.3.            Key MIS reports:

18.3.1.               Job order register.

18.3.2.               Job order status wise – Open JO, close JO, terminated JO.

18.3.3.               GDN register.

18.3.4.               GIN register.

18.4.            ERP features

18.4.1.               Pre-requisite:  Location Master, BOM Master.

18.4.2.               Fully integrated with BOM master to ensure material given to the sub-contractor is the correct child items.

18.4.3.               Auto-production to consume material from sub-contractor

18.4.4.               Auto GDN.  Purchase Order is placed on a supplier with ‘unloading location’ as sub-contractor.  Material is directly sent to sub-contractor’s factory by supplier.  ERP can automatically captures the twin-transactions – material received from supplier and immediately transferred to sub-contractor.

18.4.5.               Stock ledger for sub-contractor location gives information about stock lying with the TP.

18.4.6.               Creditor accounts ledger for the accounts payable.

19.        Export Sales Module. 

19.1.            Master:

19.1.1.               Country – currency master

19.1.2.               Customer Master (with country information)

19.2.            Transactions:

19.2.1.               Export Order – captures foreign customer's sales order information, and is linked to the Export invoice.

19.2.2.               Foreign Currency export invoice

19.2.3.               Form ARE 1 is prepared automatically with the export sales invoice. 

19.3.            ERP features:

19.3.1.               Facility to enter current Exchange rate

19.3.2.               Foreign Currency Order Receipt Information (export ORI)


20.          Distribution Module for standard products sold through channel partners / distributors / stockiest / agents / franchises. 

Sales through franchises / channel partners / distributors / dealers / agents / stockiest / CFA.  (Optional). 

20.1.            Dispatch Order created by Head Office to factory for dispatch of material to channel location.

20.2.            Transfer Invoice.  Preparing online Stock Transfer Invoice (to Depot / franchises / Branch transfer).  From factory to own inventory location linked to Dispatch Order. 

21.        Project Tracking Module

Every order can be considered as a ‘project’ in ERP. 

21.1.            Masters

21.1.1.               Project name Master.

21.1.2.               Drawing Maser

21.2.            Transactions;

21.2.1.               Key transactions are captured and stored with the sales order number (Order Receipt Information – ORI).

21.2.2.               Work order and production entry link to the project.

21.3.            Key MIS reports   

21.3.1.               Project Work Bench – This will give at a glance activity status of a particular project (Sales order or ORI).  Discipline needs to be maintained to enter the ORI in all the respective fields to capture data. 

22.        Warranty / After Sales Service Module

AMC /spares management / Customer Engineer (C.E.). 

22.1.            Masters

22.1.1.                          Customer Master.

22.1.2.                          Item Master.

22.1.3.                          Types of service call Master.

22.1.4.                          Fault Master.

22.1.5.                          Commercial Terms.

22.2.            Transactions

22.2.1.               Call Sheet for the products.  To register complain.

22.2.2.               Annual Maintenance Contract [AMC after warranty period]

22.2.3.               Old History card Entry (Legacy)

22.2.4.               History Card

22.2.5.               AMC Bill             VAT Bill (Include only VAT).           Service Bill (Include only Service Tax)

22.3.            Key MIS reports   

22.3.1.               Call Sheet Register.

22.3.2.               Service Report Register.[2nd , 3rd and 4th Quarterly Service Provided]

22.3.3.               Annual Maintenance Contract Report [Engineer Wise, City Wise, Customer Wise].  AMC Register.

22.3.4.               Call Analysis Report

22.3.5.               Daily Service Report.

Type, Customer

22.4.            ERP features

22.4.1.               Call Sheet to arrive to the number of complaints or faults registered.

22.4.2.               Services provided to the complaints or faults.

22.4.3.               Machine Level Components used.

22.4.4.               Report on Fault Analysis

22.4.5.               Reports on Components Replacement Details. 

23.        Helpdesk Module

Tracking customers calls / Without spares management 

23.1.            Masters

23.1.1.                          Customer Master. 

23.2.            Transactions

23.2.1.               Point data entry. 

23.3.            Key MIS reports   

23.3.1.               Point Register.

23.3.2.               Point (call) status. 

23.4.            ERP features

23.4.1.               Email alerts for points pending for more > nn days. 

24.        Automatic email alerts module. 

24.1.            Email id Master for sending auto emails

24.2.            Alerts user for items falling below ReOrder Level (ROL)

24.3.            ORI pending since defined days.  Order received but dispatch pending alert. 

24.4.            Pending Purchase Order since defined days. 

24.5.            Pending customer Bills since defined days/Months. 

25.        Plant Maintenance Module. 

25.1.            Master

25.1.1.               Machine Master

25.1.2.               Machine and its spares Master with Activities Integrated

25.1.3.               Activity Master (Includes cost)

25.1.4.               In-charge Master (Includes cost). 

25.2.            Transactions

25.2.1.               Work Order for Machine Maintenance   Corrective Maintenance   Preventive Maintenance

25.2.2.               Production Entry for Machine Maintenance. 

25.3.            Key MIS reports

25.3.1.               Machine Master Report (With Spares)

25.3.2.               Works Order Register with filters as      Maintenance Type (Corrective/Preventive)   Work Order Status (Open, Closed, Terminated, All)   Machine Wise   In-charge Wise

25.3.3.               Production Entry Register (Cost is calculated) with filters as   Maintenance Type (Corrective/Preventive)   Machine Wise   In-charge Wise

25.3.4.               Spares List.

25.4.            Features

25.4.1.               Automatic popup for maintenance to be done in next 2 days is shown when you login in the system.

25.4.2.               Automatic Email Alert for maintenance to be done, in next 2 days is prepared and send by ERP.  

26.        Multi-location. 

This module is applicable for multi-location organization.  For instance, Head office and Factory are situated in different geographical locations.  Static IP address server and broadband internet connection allows user to access ERP database from anywhere / anytime.  Pre-requisite Server with fixed IP address from your ISP (Internet Service Provider) and firewall software is required.  You can also opt for ‘thin-client’ technology. 

26.1.            Remote Connection from another computer using Internet.

26.2.            ERP also supports Remote Login where user can access ERP Server using Internet. 

27.        Payroll and HR. 

27.1.            Master

27.1.1.               Bank master

27.1.2.               Bank-Branch master

27.1.3.               Attendance Bonus setting

27.1.4.               Bank master

27.1.5.               Bank-Branch master

27.1.6.               City master

27.1.7.               Department master (Cost Center)

27.1.8.               Designation master

27.1.9.               Employee master

27.1.10.            GL account Master

27.1.11.            Grade master

27.2.            Transactions

27.2.1.               Attendance – The number of days present by an employee will have to be punched in the system by the concerned official of the HR Department.

27.2.2.               Income Tax Monthly Challan Entry

27.2.3.               Income TAX Quarterly Acknowledgement Entry

27.2.4.               Monthly Deductions.

27.2.5.               Pay slip. 

27.3.            Reports

27.3.1.               Attendance Register

27.3.2.               Attrition Report

27.3.3.               Bank Statement

27.3.4.               Deduction head wise register

27.3.5.               Earning head wise register

27.4.            ERP features

27.4.1.               Daily wages, monthly wages – salary calculations.

27.4.2.               Attendance types – absence, paid leave, unpaid leave, etc.

27.4.3.               Loans and advances to employees

27.4.4.               Employee type – manager, operator, etc.

27.4.5.               Automatic calculation of income tax in pay-slip every month based on Earning and Deduction feed into the system.

27.4.6.               Modify all the transaction as many times as needed.

27.4.7.               Salary lock. (After this no Modification is allowed, once one Account have audited.

27.4.8.               User Matrix – By which each user is given/denied access to particular Report/Transaction resulting is high Security and blocking un-authorized access.

27.4.9.               Every Report can be easily transferred to Excel.

27.4.10.            Very User Friendly GUI and Easy to understand Procedures which require minimum Training.

27.4.11.            Leave allotment master. 

28.          Resource Matrix Module. 

28.1.            Master

28.1.1.               Activity Master

28.1.2.               User Master

28.1.3.               Customer Master

28.2.            Transaction

28.2.1.               Daily Time Card entry. 

28.3.            Key MIS reports

28.3.1.               Resource wise (User wise) time spent report for a given period

28.3.2.               Activity wise time spent for a given sales order (ORI). 

28.4.            ERP features

28.4.1.               Activity or Task Tracking of individual in the organization – for example draftsman hours salesman hours

28.4.2.               Can be also linked to enquiry or quotation (pre-sales) time spent by staff

28.4.3.               Department wise, controlling and monitoring indirect time (hours) spent by staff. 

29.        eCommerce.

This module includes linking ERP database with website for eCommerce interface.

 29.1.            ERP Database contains various information such as 'Product List' or 'Price List'.  This can be now uploaded to a website. 

30.        Automatic SMS /Text to mobile phone (cell phones).

30.1  Reports or transactions such as Order Acceptance can be send as SMS (short message system) to mobile phones directly.

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