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ERP modules list - ERP software scope details, especially for the manufacturing business.

The following are some key business processes which can be managed using ERP software.

  • In ERP parlance, they are referred as ERP modules.

  • Some of these, or all of these, modules may be applicable in your organization, depending on the business requirements.

  • MIS (Management Information System) reports are shown for each module.
  • This is a general list of major input, output, and reports.

This page discusses the following topics -

ERP Scope, ERP Modules List, ERP Software Scope, Manufacturing Business,  Bill Of Materials, BOM Module, ERP in India, Production, Cost Sheet, Purchase, Sales - Prepared by Jyotindra Zaveri, ERP Consultant.  Contact for ERP Training.

 1.    Security Module.

1.1. Masters:

1.1.1.  User Manager.

1.1.2.  User group master. 

1.2. ERP features:

ERP is multi user, multi tasking ERP software.  Multi-level security based on User Group and User Level.

1.3. Create Login id and password for each user.

1.4. Assign permissions.  Map each user with menu / submenu.

1.5. Restricting user access with login and password.

2.   Accounts Module – General Ledger Accounts. 

2.1. Masters:

2.1.1.  Account Group Master.

2.1.2.  Subgroup Master.

2.1.3.  General Ledger Account Head Master with Tax, Bank, Cash bifurcation.

2.1.4.  Detail Account Master.

2.1.5.  Narration Master.

2.2. Transactions:

2.2.1.  Cash receipt voucher.

2.2.2.  Bank receipt voucher.

2.2.3.  Cash payment voucher.

2.2.4.  Bank payment voucher.

2.2.5.  Service-tax payment (for excise link).

2.2.7.      Contra-entry voucher.

2.2.8.      Credit Note.

2.2.9.      Debit Note.

2.2.10.   Expense PO (for service provider, optional).

2.3. Key MIS reports:

2.3.1.      Trial Balance.  Option of various kinds of formatting, such as - GL wise Tr. Balance.  Sub-group wise Tr. Balance.  Group and GL wise Tr. Balance.  Group and sub-group wise Tr. Balance.  (Option of T- format = only closing balance).

2.3.2.      Sub-ledger trial balance. (Supplier / customer).

2.3.3.      Consolidated reports of multiple locations for one company in Accounts Module.  E.g. ERP gives factory wise or branch wise plus consolidated for the head office.

2.3.4.      Cash Book.

2.3.5.      Bank Book (supports multiple banks) with receipts, payments & contra filters.

2.4. ERP features:

2.4.1.  Automatic posting in respective G. L., from goods inward and sales invoice, etc.

2.4.2.  TDS procedure takes care of automatic TDS posting.

2.4.3.  Service tax procedure takes care of automatic posting in related excise ledger.

2.4.4.  Help of Standard Narration master saves time to enter voucher.

2.4.5.  All reports with drill down facility down to transaction level.  

3.   VAT / Sales Tax Module

Key MIS reports:

3.1. ERP takes care of all VAT (Value Added Tax) / CST (Central Sales Tax) related procedures and the same is linked with other relevant modules.  The same is customized as per the rules applicable. 

Capturing from various transactions taxes details such as Sales Invoice, GRN (Goods Receipt Note), Sales RGN (Sales Return Goods Note, GIN (Goods Inward Note material from subcontractor etc.

3.2. Capturing VAT / CST / Service tax components in

3.2.1.  PO, GRN, JO, GIN, Exp, PO, Exp. Voucher, etc.  Can default from item master.

3.3. Sales Tax – VAT & CST statements

3.4. Link to the GL (General Ledger Accounts).

3.5. Store CST number / TIN number etc. on the masters.  In Invoice, ask for TIN number of consignee and display on invoice.

4.    Excise Module. 

4.1. Masters:

4.1.1.  Opening Balance Entry (For PLA, CENVAT – ‘Input’ & Capital and Service Tax).

4.1.2.  Excise Tariff Heading Master. 

4.2. Transactions

4.2.1.  Excise Debit Entry with GL postings.

4.2.2.  GAR 7 for CenVAT.

4.2.3.  GAR 7 for Service Tax.

4.3. Key MIS reports:

4.3.1.  ER 1 register.

4.3.2.  DSA Register.

4.3.3.  CenVAT Credit Register (INPUT).

4.3.4.  CenVAT Credit Register (CAPITAL Goods).

4.3.5.  Service Tax Credit Register.

4.4. ERP features:

4.4.1.  Company Excise details – Excise registration code number, range, division.

4.4.2.  Account master integration – under duties & taxes in GL account.

4.4.3.  Capture excise duty, Edu.  Cess, SH Cess in excise related purchase and sales transactions

4.4.4.  Debit entry from PLA & Input, ‘Capital & Service Tax (single entry)

4.4.5.  Form ARE 1 for (Export) items

Material Management (MM) Module

This includes the following business processes

·         Inventory Management Business process

·         Purchase Business process (Local procurement within India)

·         MRP (Material Requirement Planning) with drill down to last child level

·         Import Purchase Business process. 

5.   Inventory Management Business process

 5.1. Masters:

5.1.1.  Unit-of-Measurement (UOM) Master.

5.1.2.  Category Master / Subcategory Master / Sub-group master.

5.1.3.  Item Master.

5.1.3.1.      Raw Material (Bought out) Item Master and list.

5.1.3.2.      Packing Material Item Master and list.

5.1.3.3.      Factory Made (SFG or Semi-Finished) Material Item Master and list for WIP inventory.

5.1.3.4.      Finished Goods Item Master and list.

5.1.4.  Main Location Master – (sub-contractor location).

5.1.5.  Sub-location master (stores, shop floor) and subcontractor location.

 5.2. Transactions:

5.2.1.  GRN or Goods Receipt Note.  Linked to Stores as well as creditor accounts. . 

5.2.2.  Stock transfer challan.  For transferring material from one location to another location.

5.2.3.  Stock Transfer Challan - material issued to shop floor link to the Work Order as per BOM.   (Optional).

5.2.4.  Material Issue Note (MIN) to consume / material from a ‘given’ location.

5.2.5.  Stock Adjustment (SAN) to increase or reduce stock from a given location.  This transaction is useful to get match physical inventory with stock reports.

5.3. Key MIS reports:

5.3.1.  List of category, sub-category, and sub-group. 

5.3.2.  GRN register (list) of items under “inward inspection".

5.3.3.  Stock Transfer Challan register (STC) - Filter provided for ‘normal’ STC and STC with Work Order.

5.3.4.  MIN (Material issue note) register.  (Location wise).

5.3.5.  SAN (Stock adjustment note) register. (Location wise).

5.3.6.  Stock Statement for all types of material as well as WIP, a given period.

5.3.7.  Item Ledger (location wise)

5.3.7.1.      With quantity (location wise and category wise filters).

5.4. ERP features:

5.4.1.  Various cost rate stored on Item master if required, such as Weighted Average Rate, last pure purchase rate, etc.

5.4.2.  Conversion Factor (relation between Purchase UOM and Issue UOM).  Payment UOM and Payment conversion factor.

5.4.3.  Optional Online link with picture of an item (.JPEG file).

5.4.4.  Optional hyperlink with an AutoCAD drawing.

5.4.5.  ISO 9000 Facility to keep material in HOLD location – i.e. item under inspection, QC person can login and enter Accepted / Rejected Quantity to transfer material to Stores.  Separate ledger shows item in Hold, Stores and Rejection location. 

6.   Purchase & Pre-purchase Module. 

6.1. Masters:

6.1.1.  Supplier Master (Supplier List).

6.1.2.  Supplier Type Master. 

6.2. Transactions:

6.2.1.  Purchase Requisition (Linked further to Purchase enquiry).

6.2.2.  Purchase enquiry.

6.2.3.  Purchase quotation.

6.2.4.  Preparing Purchase Order.  This can be saved as .PDF file and email to Supplier.

6.3. Key MIS reports

6.3.1.  Purchase requisition Register.

6.3.2.  Purchase Order Register.

6.3.3.  Purchase Order status Register with optional alert flag – when delivery period elapsed, P.O. being highlighted.

6.3.4.  Creditor Ledger.

6.3.5.  Supplier master list.

6.4. ERP features

6.4.1.  Auto transfer of Rejected Quantities to rejection stores location.

6.4.2.  Link to payment voucher with required validation to the GRN (Goods Receipt Note).

6.4.3.  Item specification document as per ISO 9000 requirements can be linked to PO (.pdf) file; Drawing number, etc. can be shown automatically.

6.4.4.  Capturing of Excise, Cess and S & H Education Cess information

6.4.5.  Item 'accept / reject' quantity to be put by a separate password - by QC person.

7.   MRP - Material Requirement Planning Module / Supply Chain Management (SCM). 

This module is applicable for the Finished Goods (products), where the first level child item is shown. 

7.1. Transactions:

7.1.1.  Sales Order (Export or Domestic) or Projection based input.

7.1.2.  Sales Schedule – from date and to date and quantity given by customer. 

7.2. Key MIS reports:

7.2.1.  Material Requirement Plan - MRP based on production indent and link to BOM to get raw material required (bought out items) based on stock in hand and buffer stock.

7.2.2.  ROL based Material Requirement report (items below Re-Order Level). 

7.3. ERP features:

7.3.1.  Pre-requisite: Customer Master. Item Master. Customer Master. BOM Master

7.3.2.  Purchase Requisition (purchase indent) can be prepared based on the MRP report – shortage quantity MIS.

7.3.3.  MRP based on the ReOrder Level (ROL).

7.3.4.  MRP considering stock in hand.

7.3.5.  Automatic calculation of ROL depending upon consumption. 

8.   Import Purchase Module. 

8.1. Masters:

8.1.1.  Foreign supplier Master (Supplier List).

8.1.2.  Foreign supplier type Master. 

8.2. Transaction:

8.2.1.  Import purchase Order for foreign supplier (in foreign currency).

8.2.2.  Import GRN (Goods Receipt Note) when material is received from foreign supplier (in foreign currency). 

8.3. Key MIS reports:

8.3.1.  Import Purchase order register

8.3.2.  Import GRN register – supplier wise information

8.3.2.1.      Import GRN register – item wise information. 

8.4. ERP features:

8.4.1.  Capturing custom duty, CVD, Edu.  Cess, etc, and other relevant information in ERP.

8.4.2.            Indian Rupees and Foreign currency exchange rate stored at the time of importing. 

9.   Job working IN module – Customer’s  material received for processing. 

Subcontractor IN or job-working for customer.  Customer gives material.

After processing (say, machining) the same is returned back to customer.  

9.1. Masters:

9.1.1.  Sub-location master for customer’s material location (separate stores).

9.1.2.  Customer master. 

9.2. Transaction:

9.2.1.  Material Inward Challan.  To capture information about when and what quantity material was received.

9.2.2.  Annexure VI Challan (subsidiary Challan)

9.2.3.  Labor charges only sales invoice (cum Challan). 

9.3. Feature

9.3.1.  Linking customer’s material (inward Challan quantity) with sales invoice quantity

9.3.2.  Zero value invoice (defective material returned as it is)

9.3.3.  Capturing heat code / lot number / serial number etc. 

10.        ISO 9000 – Quality check. 

10.1.            Quality check for inbound material.  The Goods received with respect to purchase order are kept in a 'HOLD' location or location for material under inspection.  The stores will enter challan quantity and received quantity.  The QC inspector will reopen the GRN with his / her password and enter the accepted quantity.

10.2.            Quality check for outbound material / Finished Products.  At the time of shipping, QC check and relevant certificate can be fetched as standard word document file.

10.3.            Throughout the process production manufacturing process, the output (production) of each stage is captured and can be issued to next stage after the QC pass procedure.  The quality supervisor has to verify the produced quantity at each stage until the packing stage, and record the entries in ERP.  Rejected material can be monitored location wise. 

11.        BOM – Bill of Materials Module

Prerequisite: Item master. (Inventory module). 

11.1.            Masters

11.1.1.               Bill of Materials Master - using user friendly GUI interface (drag-and-drop). 

11.2.            Key MIS reports

11.2.1.               BOM Master Printout category wise / subcategory wise.

11.2.2.               List of Finished Goods item for selected F.G. item. 

11.3.            ERP features

11.3.1.               Save the BOM instantly in MS Excel format showing Father / child relation up to N level.

11.3.2.               BOM Master is used for

11.3.2.1.   Production Module Work order is linked to BOM master.  Material consumption in own shop floor and Sub-contractor - during production is linked to BOM. 

11.3.2.2.   Costing / Estimation - Product cost estimation is linked to BOM master. 

11.3.2.3.   Material Requirement Planning to compute the shortage quantity the BOM is exploded automatically.

11.3.3.               Automatic tracking of changes in BOM (engineering changes) with auto Revision Number and revision date.

11.3.4.               Add similar BOM feature allows creating a BOM from existing BOM of a similar product and then saving after minor changes as new BOM – tremendous time saving feature for large BOM. 

12.        Cost Sheet Module – preparing estimate. 

12.1.            Masters

12.1.1.               Overhead Master.

12.1.2.               Export / Domestic Expense Master.

12.1.3.               County / currency master. 

12.2.            Transactions

12.2.1.               Enquiry (optional link).

12.2.2.               Cost sheet for the product.  Raw Material / Packing Material costing / Labour Material.

12.2.3.               Quotation (optional link). 

12.3.            Key MIS reports

12.3.1.               Cost sheet Register. 

12.4.            ERP features

12.4.1.               Costing to arrive at the ex-factory price (can be based on BOM).

12.4.2.               Preparing estimate in multiple currency (US $, Euro, etc.).

12.4.3.               Option of saving of costing / quotation suggested price with markup instantly in MS Excel Sheets. 

13.        PPC – Production Planning & Control Module

For process production.  Not applicable for assembly kind of production.

13.1 Masters

13.1.1          Process Flow Diagram (PFD) master

13.1.3 Production planning as per PFD selected in item master

13.1.3 Stage-wise inspection.

13.1.3 Serial number generation in last (Production) entry [For tracking each product manufactured.

13.1.            Key MIS reports:

13.1.1.               Make work order - link with BOM and sales order (ORI). 

13.2.            ERP features:

13.2.1.               BOM Master One father item and one child item are considered in process production.  However, the raw material undergoes many processes, such as cutting, bending, etc.  [unlike assembly BOM, where there are many child items and one father item]

13.2.2.               Work order is prepared first that is linked to the sales order (or sales schedules).  User can plan the production that is linked to the work order (job card).  Work order is a pre-requisite to PPC, for process-production. 

13.2.3.               PPC links the production plan for machines (from machine master).

13.2.4.               PPC links the production plan for process (from process master, such as drilling, plating, cutting, etc.).

13.3.                      Production plan further links (next procedure) with the actual production entry. 

14.         Production Module

 ERP captures both kinds of manufacturing – ‘Process production’ as well as ‘Assembly production’.  Some of the following may be applicable or not will depend on kind of manufacturing process. 

14.1.            Masters

14.1.1.               Shift Master

14.1.2.               Machine Master

14.1.3.               Operator Master

14.1.4.               Process Master. 

14.2.            Transactions

14.2.1.               Production Slip.  (Production without link to BOM)

14.2.2.               Work Order

14.2.3.               Production Entry. 

14.3.            Key MIS reports

14.3.1.               Production issue and production slip register.

14.3.2.               Work Order Register.

14.3.2.1.   Work Order status – open, close and terminated or all with ORI / User filter. Users filter to capture Work Order prepared by each User.

14.3.2.2.   Work Order type – In-house or sub-contractor or all.

14.3.2.3.   Work Order Register with ORI Filter.  To select sales order for a given work order.

14.3.3.               Production Register with shift-wise, machine-wise/operator-wise filter. 

14.4.            ERP features

14.4.1.               Pre-requisite: Item Master, Customer Master.

14.4.2.               Captures scrap generated during production – end piece, etc.

14.4.3.               Production Indent integrated with inventory and Finished Goods produced.

14.4.4.               Production QC.

Order Fulfilment Module

1.     CRM – Customer Relationship Management

2.    Sales Module. 

15.        CRM Module (Customer relationship management) and pre-sales module. 

15.1.            Masters

15.1.1.               Marketing Master – Commercial terms.

15.2.            Transactions

15.2.1.               Sales Enquiry.

15.2.2.               Sales Quotation (as per ISO format).

15.2.3.               Internal Order Acceptance (Internal ORI).

15.2.4.               Order Acceptance or OA or Sales Order, (Customer Purchase Order link).  Order Receipt Information (ORI). [With Sales Schedule -Optional]

15.2.5.               Proforma invoice (optional).

15.3.            Key MIS reports

15.3.1.               Enquiry Register.  Automatic report of enquiries for which quotation not given.

15.3.2.               Quotation Register.  Automatic report of quotation for which order not received.

15.3.2.1.   Automatic Pending Quotations Report (Quotation given but order not received).

15.3.3.               Order Acceptance (Sales Order) Register.  ORI register – (i) All; (ii) Open; (iii) Used; (iv) Amended; (v) Booked; and ((vi) Terminated.

15.3.3.1.   Automatic Pending Orders Report (order received but not dispatched).

15.3.4.               Proforma invoice register.

15.3.5.               Customer rating based on share of business, payment promptness. 

15.4.            ERP features

15.4.1.1.   State wise ‘Road permit’ info. (Master). 

15.4.2.               Sales Officer wise Order booking.

15.4.3.               Multiple contact names for one customer can be stored with their individual email id and cell number.  This helps in follow-up with the right person.

15.4.4.               Sales schedule linking (optional). 

Click here to continue to list of ERP Modules 16 to 30.


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Home Parent Page Account Bill of Materials Cost sheet CRM module Excise Export Helpdesk Material Management ERP ISO 9000 Payroll Plant maintenance PPC Production Purchase Sales Security SMS using ERP ERP helps job working Subcontractor module Supply Chain VAT Warranty Module

 

Home Parent Page About ERP Backup Campus ERP Crossword Puzzle 1 Crossword Puzzle 2 CXO DNS ERP DNS Source Doctor ERP ERP Audit trail ERP Modules list 1 of 2 ERP Modules list 2 of 2 ERP Book excerpt eManufacturing ERP Library ERP Testimony ERP CASE STUDIES ERP flow diagram ERP levels IMPLEMENT ERP Mobile Apps MIS News eCommerce ERP Paperless Office RFID SAP Year Ending

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