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ERP Export module is tightly integrated with export orders and production using the following procedures

Export Order

Sales schedule

Production

Sales invoice

Packing List

Money Receipt

  • Customer details are entered in customer master database.      

1.1.2.   Customer Type Master

Customer Code – Manual entry field.                                                      

User has to input the customer type code.                                             

Customer Type Description – Manual entry field.                                       

User has to input the description for the customer type code.                      

1.1.3.   Delivery Mode Master

In delivery mode master, user has to input the new mode of delivery. This is used in the Sales Invoice Entry. 

Delivery Mode Description – Manual entry field. User has to input new mode of delivery if any. 

Order Fulfillment (Sales) transactions                                                           

Pre-Sales transactions                                                                                        

ORI (Sales Order)                                                                                                

  • Order Receipt Information  "Order Receipt Information"  (ORI) or Sales Order (Or Order Acceptance).  Customer’s Purchase Order is our ORI.                                                                                                       

                                                                                                       

Purpose: ORI  "ORI"  and Sales schedule  "Sales schedule"  are parent document required to prepare the Sales Invoice.  Sales Invoice cannot be prepared without the ORI.                                                       

  • The following inputs are required for sales order:                                      

First, click on "NEW" button.                                                                  

                                                                                                       

ORI  (SO) number will be generated automatically, increase by one.              

ORI  date: ORI date will be system date and user cannot change it.

 

We can also terminate ORI by clicking the button Terminate ORI.                 

Delivery Schedule                                                                                                 

                                                                                                       

User will select the customer name from the drop down list and enter the item code, the corresponding ORI  "ORI"  No will get defaulted for the particular item.  User will then select the ORI No and enter the schedule accordingly.                                                                                                        

Sales Menu         

Export Invoice

Click on New button (white button at right top corner).

Select the name of the customer.

The user will enter the item code. As user enters the item it will show the quantity in FG location.       

Its respective corresponding ORI  will get defaulted. The user will select the ORI number from the drop down list.

Only that item will come in sales invoice.

Enter other information like delivery note, terms of payment etc.                

If you are not sending any item, which has defaulted from, ORI  "ORI"  then select that item and click on "DELETE" button.  That item will not come in sales invoice.                                       

                                                                                                       

Now, double click on item row and type the dispatch quantity  "dispatch quantity" .  DNS ERP will not allow entering more quantity than ORI  quantity.                                                                                      

                                                                                                       

After entering quantity for all the items, click on save  "save"  button to save the Sales invoice.  

                                                                                                       

Click on print button to print the invoice.                                                  

Tax Invoice (in Indian Rupees) is also prepared.                                        

                                                                                                       

Export Packing List                             

                                                                                                       

Packing List  "Packing List"  for items being exported is prepared automatically along with Export Invoice.     

                                                                                                       

Domestic Sales Invoice.                                                                                      

                                                                                                       

Since this is 100 % EOU, there will not be any local sales invoice.  Except, in case of Purchase return.  This is for excisable goods which are sent back to Supplier by preparing sales invoice in DNS.  Or scrape sales invoice.   

                                                                                                       

Invoice correction  "Invoice correction" : In the Sales Invoice form, double check button is provided.  If you prepare an invoice and save,  "save"  it and you feel that the invoice prepared is wrong then the user can edit the invoice by pressing the Double Check button.  User can edit the customer’s name, price of an item and tas keeping the existing invoice number.                                                                                            

                                                                                                       

CAUTION:  Please destroy the incorrect invoice physically.  User must take full responsibility in case of using double check button otherwise this may create confusion later.                   

 

Note: In present DNS logic, even though the ORI  quantity is of 5000 you can prepare invoice of 6000 quantity.  That is invoice quantity can be greater as compared to ORI quantity.  Whether you want to change the logic or go ahead with this, the decision is required from top management. 

Return Goods Note                                                                                               

                                                                                                       

Sales Return.  RGN is prepared when the ‘non-excisable’ material is received back from customer.     

Purchase Return (Excisable) Invoice                                                              

                                                                                                       

Purchase Return goods.  In case ‘excisable’ material is received back from customer, RGN is not prepared, instead a ‘sales invoice’ is prepared.                                                       

Reverse Invoice                                                                                                    

                                                                                                       

Correction invoice. (Not applicable).                                                        

                                                                                                       

Order Fulfillment (Sales) Reports                                                                     

Invoice Register                                                                                                   

From - From Date.  Manual entry / Calendar date selection field.                 

                User has to input the date from which the Invoice Register is required.       

                                                                                                       

2. To – To date.  Manual entry / Calendar date selection field.                     

             User has to input the date up to which                                       

             the Invoice Register is required.                                                

                                                                                                       

3. Location – Location for which the register is required.  List selection field.

User has to select the region for which the Invoice Register is required.                 

                                                                                                                                                                                                               

ORI    Register                                                             

And Delivery schedule register. (menu for pre-sales)                                 

                                                                                                       

ORI    Status Register (under pre-sales)                                                            

Ledger                                                                                                                     

Customer Full Ledger                                                                           

Age wise  "Age wise"  Outstanding                                                                           

Outstanding statement as on date                                                          

Age wise Overdue                                                                               

Show all outstanding documents                                                             

                                                                                                                                                                                                                Customer Master Printout                                                                                  

                                                                                            

Dashboard                                                                                                     

                                                                                                       

Top executive summary.  This gives few important figures at a glance.         

                                                                                                     

Sales MIS                                                                                                                

 

Customer Order Status Report                                                                          


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