One step towards 'Less-paper-office’
Usually ERP transactions are printed and if they
are pertaining to customer or vendor the same is sent out. Traditionally this
is sent by post, by currier or by fax. In addition to printing
can make a .PDF file and send the same by attaching to email.
Purchase Order, Sales Order, Dispatch Order, Sales
Invoice, Transfer Invoice, Proforma Invoice, Dispatch note, Account statement,
etc. can be printed as .PDF file and send by email.
is made more efficient:
ERP enables businesses to automate
and streamline paper-less communications. ERP replaces islands of information
with a unified program that delivers a single real-time vision of the
enterprise. By printing Portable Document Format (PDF) from DNS, we enable
users to create easy-to-use, paperless documents that extend ERP to colleagues,
partners, vendors, and customers. Using this solution, you can - Improve
productivity, streamline communication, sharpen your competitive edge, improve
Q: Do I have to install Acrobat all user’s PC?
A: Install Acrobat Distiller only on those PC
where user is required to print a transaction and send out. It is not necessary
to install on every user PC.
If you are already using above procedures you may
inform others, this is just to ensure that all ERP users are on the ‘same page’
[Pun intended]. We would like to share many such smart technologies with DNS
users. Kindly email your feedback on above.
PDF or Adobe Portable Document Format: Invented by
Adobe Systems, PDF lets you capture and view documents created by most ERP, and
share it with your vendor or customer or colleagues, via email. Word or Excel
file, if sent by email can be changed. The .PDF file cannot be changed by the
recipient of the email. Moreover, to view Excel file the recipient should have
Excel software on his / her PC. To read a .PDF file Adobe Acrobat reader is
required, which is a free download. In short, say NO to photocopying and
say NO to FAX, which are multiplying papers.
is a third party software. Visit
www.adobe.com for more
information on Adobe Acrobat products.